Submitting Queries and Viewing Search Results

In this document we'll introduce you to more of the basic operations, available options and furthermore, how to tailor Email Extractor™ to match your specific requirements.

1. Creating New Queries 2. Executing New queries 3. Viewing reports of completed queries
4. Deleting Queries 5. Manipulating Query Folders 6. Importing Queries from SSSpider™ Reports
7. Entering Search Sites 8. The Query Status 9. Time Limit (min.)
10. Number of Web Pages to Visit 11. Number of E-mails to extract 12. Date of creation or modification
See also: Help Contents  

1. Creating new queries

We'll start by learning more about the way you create and queries and execute them. Having read the Introduction section, you should already have some basic understanding how to enter and launch search queries. To create a new query, click the New button on the application toolbar, select the main or pop-up menu items Query, then New, or just press the combination of keys <Ctrl+N>. Once you do it, a new query item will appear at the bottom of the currently open query folder, and all fields in the Query Properties pane (on the left) will be filled in with default values. During your first session with Email Extractor™ it is recommended that you change only the Search Sites field on the Query Properties pane. Enter one or several search sites you are going to investigate (separate Web site URL's by semicolon); in case of necessity, adjust the rest of the query options (such as, Pages to Visit, Number of E-mail Addresses to Report with, etc.).

That's it: your query is ready to be executed. You may instruct Email Extractor either to execute it immediately or to postpone execution of this query; in the meantime, you may keep on creating other queries. When one or several queries are ready for execution, select desired ones and press the Run button on the application toolbar.

2. Executing new queries

To execute a new query, just double-click its icon in the Query Folder pane using the left mouse button. If you want to execute one more query, double-click the second icon, etc. You may instruct Email Extractor to start executing queries at any time even when the product is processing other ones. To launch a bunch of queries you have prepared for execution (i.e., two or more), first, select them in the query folder pane and then press the Run button on the application toolbar. To run your selection of queries, you may also click the main or the pop-up menu items Query, then Run or, just press the combination of keys <Ctrl+R>.


  • To select consecutive queries, click the first one, press and hold down <Shift>, and then click the last query.
  • To select non-consecutive queries, press and hold down the <Ctrl> key on your keyboard, and then start clicking each of the queries you want to select.
  • 3. Viewing reports of completed queries

    When Email Extractor finishes executing a particular query, by default, the product automatically loads a corresponding report into the browser. At the same time Email Extractor always places all reports it builds into its Library folder to let you see them at any time you wish. To see a report which corresponds to a completed query, do one of the following:

  • select a desired query, then click the View Report button on the application toolbar. Note, that this button is available only when you select a completed query; for new and running queries, it is grayed out.
  • select the application menu items Query, then Report.
  • select the pop-up menu item View Query Report.
  • press the combination of keys <Ctrl+E>.
  • if you use the Email Extractor built-in browser (it is so by default), and if this browser is open, just select a completed query in the Query Folder pane.
  • double-click a completed query using the left mouse button or,
  • open the library of completed queries by selecting the menu items Tools, then Library, find a report of your interest, and open it from there.

    4. Deleting queries

    You may delete one or several queries you do not longer need at any time first, by selecting them in the Query Folder pane, then clicking the Delete button on the application toolbar. Alternatively, you may select the application main or pop-up menu items Query, then Delete or, just press the combination of keys <Ctrl+D>. For completed queries, Email Extractor also deletes corresponding reports unless you clear the box Delete reports along with queries in the Email Extractor Preferences.

    5. Manipulating Query Folders

    Email Extractor makes it possible to group all of your queries into folders; folders are files with the .mef suffix, i.e. Mail Extractor Folder. To open an existing query folder, click Folder | Open from the menu bar and select the appropriate name (e.g. Sample.mef) in the Open dialog. Once the query folder is open, you may start entering new queries.

    To create a new query folder, click Folder | New from the menu bar. A query folder named Noname1 will be opened in the main application window. To save it with a name of your choice click Folder | Rename from the menu bar.

    Now we'll describe in more detail the fields in the Query Options pane, and provide you with tips to help you perform accurate and reliable searches.

    6. Importing Queries from SSSpider™ reports

    Email Extractor provides you with the unique possibility of automatically extracting e-mail addresses from pages that have been previously selected by Subject Search Spider™, one more product of Kryloff Technologies.

    SSSpider™ is your Personal Search Engine, which accepts your queries on a topic of your interest (such as, "Dental Implants", "Car Rental", etc.), selects and reports with Web pages related to the subject of your queries. Once SSSpider™ finishes executing your query and builds a report of its findings, you may import URL's of Web sites from that report, into Email Extractor for further processing and extracting e-mail addresses.

    Click the Email Extractor menu items Folder, then Import, after which select a SSSpider report that corresponds to the topic of your interest. Once you do it, a number of new queries will automatically appear in the currently open Query Folder of Email Extractor. All you need to do now is to click the "Run" button on the application toolbar: Email Extractor will soon build you reports (one per each domain) containing e-mail addresses, which are relevant to the subject of your interest and which you may use to contact the right people!

    See also: Editing Email Extractor Preferences and How does Email Extractor work.

    7. Entering Search Sites

    The Search Sites field in the query properties pane provides Email Extractor with the Internet address for the Web Site(s) to be investigated. Email Extractor starts the query process by scanning documents associated with the addresses you have entered into the Search Sites field.

    Entering the Search Site field

    This field must be filled in (you can not leave it empty) as Email Extractor starts its investigation based on the address you enter.

    See also: How does Email Extractor work

    8.1 The Query status

    The Query Status column indicates the current status of a particular query in the query folder (right) pane. Status of the query may be either New or Completed. Completed queries are not editable, and query options of such queries are grayed out; you may press the Report button to view corresponding reports that have already been built and placed in the Library. Email Extractor also displays the date when the query was executed.

    8.2. Resetting queries

    If you want to re-run a completed query, you may reset the Query Status field to New by first, clicking the query using the right mouse button and then selecting Reset Query from the local menu that is displayed. You may also perform the same operation by clicking the Reset Query button on the application toolbar or pressing the combination of keys <Ctrl+T>. For completed queries, Email Extractor also deletes corresponding reports unless you clear the box Delete reports along with queries in Email Extractor Preferences.

    9. Time Limit (min.)

    The Time Limit field allows you to control how long you would like Email Extractor to spend running a particular query. If you do not wish to set up a time limit and would like Email Extractor to continue working until  all related documents have been received, enter zero into or clear this field.

    The time limit for queries can be adjusted to reflect certain conditions (e.g. the speed of your Internet connection). Setting this value too low will not give Email Extractor sufficient time to download the requested number of documents and the resulting report may not contain useful information. If your searches are stopped due to a time limit being exceeded, and are therefore not returning useful information, increase the value of this field until you find a duration that is suitable.

    See also:
    Editing Email Extractor Preferences
    How does Email Extractor work

    10. Web pages to visit

    Email Extractor gives you an option of specifying how many locations or different Web pages you would like the program to visit. Enter this value in the Pages to Visit field. This field is automatically filled in with a default value.

    Both Time Limit and Pages to Visit are very important fields. These fields affect both the search quality as well as the time required for Email Extractor to find e-mail addresses on a given site. The more locations (Web pages) Email Extractor visits while searching, the better results you are likely to obtain. The trade-off for better searches is the more time that is required to complete them. An empty value in this field indicates no restriction on the number of pages to be visited during the search.

    See also: Editing Email Extractor Preferences

    11. Number of E-mails to extract

    Fill in this field with the number of e-mail addresses to be extracted from documents and pages being retrieved by Email Extractor. The product stops processing a particular query and displays a report of its findings upon reaching the value you enter in this field. The default value for this field in Preferences is set to 10.

    See also: How does Email Extractor work

    12. Date of creation or modification

    If specified, this option instructs Email Extractor to report with e-mails only from pages that have been created or modified on or after the date you specify.

    Note: Some Web servers do not always report the date a particular document or Web page has been last modified or created. If these documents still contain e-mail addresses, Email Extractor does include corresponding quotations in its reports.

    See also: Email Extractor Preferences

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